Our family has recently grown with the addition of three adult foxes and their ten cubs. They have made a comfy home behind our sheds and wait patiently for the children to go home before coming out to play. We would like to reassure you that advice from the RSPCA has been taken; we have cordoned off the shed and have been advised that foxes do not attack unless under threat. We, of course, maintain our close scrutiny of the children, particularly in that area and have had many discussions with the children over sharing our space.
Unfortunately pick up times seem to have lengthened. Please collect promptly by 3.45pm. We will be charging people who arrive late.
Also, for the security of children, please remember to close the two metal gates.
We have arranged the photographer to come in and take our leavers’ photo. Please put the date in your diary, any child not here that day is, of course, welcome to come and join us.
May 3rd is a Bank Holiday. May 28th until June 7th is half-term.
Please don’t forget to let us know what school your child is going to or what sessions you would like for September. Thank you.
Please keep checking in with your child’s Tapestry account, you can share your ideas, experiences and queries with us, and each other. Let us know if you need any help with logging in.
Brighton, where we live 19th - 30th April.
Lifecycles and growing 4th -14th May.
Science and our senses 17th - 28th May
We really appreciate your input with any of our topics, so please let us know if you have any ideas/ skills/experiences you would like to share with us.
In September many of our children will be moving on to school. It is an exciting but also quiet daunting time for children and parents! After half term we will be focussing on activities to support this transition, practically, and emotionally. Schools will also be contacting Parents and Carers to arrange virtual meetings to help ensure a smooth move from preschool to school. We will be posting activities on Tapestry that you might want to do together at home too. As always, please talk to your child’s keyperson or any of us if you have any ideas, thoughts, or concerns.
But, as well as this, we are looking forward to spending many happy, sunny hours playing in our lovely outside space.
We have a Playscheme running from Monday 12th April until Friday 16th April this year, which is very exciting as this is the first one in over a year. The theme is Spring.
Come and explore our great indoor and outdoor facilities. A week to run, play and have fun and games with our dedicated team!
8am–9am Breakfast club £5. Then 9am–5pm £32.
Bring a packed lunch or pay £3.20 for a cooked lunch prepared by us.
To book, please fill out this form.
Please email us at email@example.com for more details.
Now the Spring term has finished completely we would like to remind everyone that fees for that term should have been paid in full by now. Thanks!
Please remember to label your children’s clothing with their name as it helps to ensure we know what item belongs to whom.
We would like to put out the plea for a covered sandpit.... if anyone has one they don’t need, please let us know.......
Does anyone have a lawn drop spreader they don’t need? We think this would be a massive hit in the garden next term, if we can get one!
It’s simply unmissable! We hope you like it.
A quick reminder that we break up at the end of Thursday 1st April and that we are back on Monday 19th April for the Summer Term.
(Over the two weeks’ holiday, we have an Easter Playscheme in the second week).
Welcome back everyone once again!
Thank you for working with us while we devise the safest way, with adequate social distancing, to get everyone in and out of the building. As some of you have seen this can be tricky especially when it’s raining and the After School Children are coming down as well.
Bluebell children are dropped off and collected at the first door around the back via the tall wooden gate and then you loop back on the black steppingstones. Buttercup children are dropped off and picked up at their door and then you need to loop back around the way you came in.
After School Children enter via the field gate with the staff. Parents of After School Children are collected via the front door if attending Balfour and for Downs via the tall wooden gate at the first door opposite the 2 sheds and again to loop back via the steppingstones.
Please try and remember to only go up the path or come down it if it is totally free as we really can’t socially distance in this area. Your cooperation and support are appreciated. Thank you.
As the weather is going to turn soon, we will be picking up on the gardening theme, so if anyone is overrun with flowerpots, we would love to take them off your hands. Please leave them on the bench by the front door. Thank you.
We really appreciate all these little acts of kindness as they help to keep us afloat!
Grace, Ben and the rest of the after school club team are preparing for opening again from Monday 8 March. Don't forget to email us to confirm your sessions required. Thanks!
Lucy and her team are keen to welcome all the Pre-School children back from the 8 March if they have not returned already. See you then!
Grace and Ben are looking forward to welcoming children from Downs Infants and Junior school to the Fiveways Breakfast Club. Please email on firstname.lastname@example.org to book your place.
Can we remind you that February half term is from Monday 15th February?
We are back on Monday 22nd February 2021.
Have a great half term and keep safe.
At Fiveways, we are excited to hear what the Prime Minister is saying about the roadmap out of lockdown. We will keep you posted about what this means regarding what we are allowed to and by when as soon as possible.
In other good news, we are pleased that asymptomatic home testing kits will be made available to private, voluntary and independent (PVI) nurseries and pre-schools in England from Monday 22nd March. The kits are to be used by staff twice a week at home.
As you know we are doing our best to support everyone, with priority being given to vulnerable children or those of key workers. Unfortunately, the current advice is to refrain from restarting our Breakfast Club and After School provision, but we will endeavour to do so as soon as it is deemed feasible.
As a charity we are led by a Committee who are all volunteers. Some current members are due to leave so we need to encourage some of you to sign up! You don’t need any skill in particular, but enthusiasm and ideas are always welcome. If you think you would enjoy working within a warm group to support 5Ways, please contact us and we will pass your details on for an informal chat with a Committee member. They usually meet here about once a month.
Hattie and Pauline joined us last term and will be working in Afterschools and Bluebells once we are properly up and running again.
Also new for this term is our email address, hopefully you all received the email with this change before the end of the year. The new address is email@example.com and the phone numbers remain the same 01273 500257 or the mobile is 07865348751.
We intend to spend even more time outside this year; the children loved planting up the bulbs into the tubs that are now around the building so it would be lovely to carry on with this theme. If anyone is cutting back or taking cuttings, such as raspberry bushes or any other plants, we would appreciate anything you can spare. Please save, if possible, until we all return. Thank you.
There are a lot of activity ideas on Tapestry for Playgroup children. The topic for this term is “Winter” and we will then move onto “Houses and Homes”. If there are any specific activities your child enjoys or you think would enjoy, please let us know.
Well, what a start to 2021! We want to thank everyone for the lovely gifts and thoughtful words of support you shared with us in the days leading up to Christmas. We hope that you are all well and staying safe in this unsettling and difficult climate. These times are difficult for all of us. Please trust that we will always do our best to provide a safe and stimulating setting for as many of you as we can. If you feel we can support you in any way please contact us. Please take care of yourselves and each other.
Pat, Grace and the Staff Team.
This is 11.59 tonight. Many thanks!
Hello everyone. We hope you're all well. Don't forget to check your child's Tapestry account.
We're posting lots of activities you might like to try at home and you can upload photos of what you've been doing too, if you like. It'd be great to hear from you.
Stay safe x.
As promised in our email sent on Sunday the Trustees and Management have been reviewing the ongoing lockdown situation.
Thank you for your support and bearing with us whilst we have been sorting out staffing and the ability to safely reopen. In light of our ongoing conversation with Brighton and Hove Council and their decision to close council run nurseries to all but the children of critical workers and vulnerable children, we are contacting you to assess the need for places here at Fiveways.
Priority will be given to the above children first but, please contact us urgently if you would also like to take up a place, along with the days and times you would require so that we may decide if its practical and safe for us to run.
The sooner replies are received the sooner we can decide if we will be reopening from Monday 11th January.
Once again, many thanks for your unfailing support to us in these exceedingly difficult times.
Pat and Grace
To all our Parents/ Carers,
The Fiveways Trustees have today made the difficult decision not to open Fiveways Playcentre next week, on 4th–8th January.
The Committee will then review the situation on Friday 8th January.
The guidance from Brighton and Hove Council for schools to remain closed for the time being along with the speed at which the virus is spreading in Brighton and Hove has guided our decision.
The safety of our staff and families is uppermost in our minds.
Please contact us if you have any worries, questions, or concerns. Either email or Grace and I will be picking up phone messages.
New email address firstname.lastname@example.org
Please all stay safe and well and we hope to see you all very soon
Pat and Grace
Fiveways Playcentre is a play-based community of children, parents and educators. We believe that children flourish best:
• through a secure, nurturing foundation of care and attention that meets their individual needs
• where they develop as social beings who can build and maintain friendships, wait, share, take turns and show respect
• where enjoyment and happiness are recognised as holding intrinsic value
• where they can engage their hands, heart and head in a variety of stimulating and inspiring play-based activities
• and where they are supported by a diverse staff team of different talents and skills who can provide high quality interactions to help unlock children’s potential.
F - Fun, friendly place to be
I - Inclusve, Inviting Playcentre
V - Valuing every child and parent carer
E - Exciting Environment for Everyone
W - Warm and Welcoming
A - Attentive and Approachable staff team
Y - Your views always matter
S - Safe, Supportive and Stimulating
Fiveways is a charity run playcentre surrounded by a green oasis. We offer breakfast club, preschool, afterschool care and some sessions during the holidays [unfortunately we are not able to offer this service for the summer of 2020].
Fiveways Playcentre, like everyone else in the county, has a responsibility to respond to and change procedures if necessary, following the latest guidance given by the Government. We have a duty of care to our children, families, our staff team, and any visitors to our grounds. We need to ensure we have systems in place to keep everyone as safe as practicable bearing in mind that we are a Playcentre. It is crucial that everyone feels safe and the children are able to relax and play.
We are assisted by Brighton and Hove Council, Early Years and Out of School Care Team as well as The Early Years Alliance and The Out of School Alliance both of which are national organisations supporting us in managing a Covid secure environment.
Guidance on how to stay safe during the coronavirus (COVID-19) pandemic is updated regularly. For the latest Government guidance:
• in England, see coronavirus advice on https://www.gov.uk/coronavirus
Our Covid 19 Risk Assessment will be amended and updated as the guidance from the Government is issued.
Cleaning and hygiene, PPE, fit for work and testing, dealing with a sick child, social distancing in the workplace for staff and managing staff stress are covered in the risk assessment.
More information can be found on our website at:
or call us on 01273 500257
It is obviously in the interests of everyone to adhere to the following guidelines at all times to ensure this setting can operate as safely as possible.
Please respect each other and be aware of distance.
We appreciate that this new routine will take some getting used to so please be patient with one another, and with us. Thank you.
If anyone deliberately persists in behaviour that could endanger another, we will take serious action which could lead to the termination of your child’s place.
It is not uncommon for Fiveways staff to offer babysitting services to parents.
This policy has been implemented to provide clarification of some points regarding private arrangements between staff and parents/carers.
Signed on behalf of the Management Committee ……………………………………
Date to be reviewed – September 2021
Fiveways believes that the Health and safety of children is of paramount importance. We make our setting a safe and healthy place for children, parents, staff and volunteers by assessing and minimising the hazards and risks, enabling children to thrive in a safe environment.
Under section 2 of the Health and Safety at Work Act 1974 Fiveways has a general duty to ensure, so far as reasonably practicable, the health, safety and welfare of their employees at work.
Our staff responsible for Health and Safety are: Pat Lee and Grace Rapa.
• We display the necessary Health and Safety poster in the internal corridor.
• We have Public Liability insurance and Employers’ Liability insurance, displayed on the notice board by the front desk.
Every staff member, parent/carer or visitor has a role to play in keeping 5ways Covid 19 free for the benefit of everyone in the community. This Policy needs to be read in conduction with the Covid 19 Statement and the Risk Assessment.
Our induction training for staff and volunteers includes a clear explanation of health and safety issues so that all adults can adhere to our policy and procedures as they understand their shared responsibility for health and safety. The Induction training covers matters of employee well-being, including safe lifting and the storage of potentially dangerous substances.
Safety of adults
• When adults need to reach up to store equipment, they are provided with safe equipment to do so, such as steps or ladders, a second person needs to be present at the same time.
• All warning signs are clear and in appropriate languages.
• Adults take care when leaving the building after dark and try not to leave on their own.
• Staff sickness and their involvement in accidents is recorded and reviewed termly to identify any issues that need to be addressed.
• 5Ways implement the Control of Substances Hazardous to Health Regulations [COSHH]. A record of all substances that may be hazardous to health – such as cleaning chemicals is kept in the COSHH record folder that is in the office.
• We keep all cleaning chemicals in their original containers.
• Staff wear protective gloves and/or aprons if necessary when using cleaning chemicals.
• All electrical and gas equipment (including boilers) is regularly tested and checked.
The Manual Handling Guidelines policy is in place to provide clarity and consistency within 5Ways and needs to be read in conjunction with this policy. Manual handling is frequently carried out by staff at 5Ways when they are lifting play equipment or furniture, the stores/shopping when it is delivered. Lifting children in and out of buggies, from bean bags or sleep mats or lifting children to the changing mat that is at waist height. Taking rubbish, recycling and nappy bags to the bins. We aim to prevent Musculo-skeletal injury to staff as a result of manual handling by reducing the risk to the lowest level.
5ways Manual Handling Guidelines need to be read in conjunction with this policy.
Recording and reporting of accidents and incidents
5ways complies with the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR). We report to the Health and Safety Executive:
Recording is used for incidents that are reportable to the Health and Safety Executive and/ or the police.
It could be a break in, burglary, theft of personal or the settings property.
Fire, flood ,gas leak or electrical failure.
Attack on member of staff or parent on the premises or nearby.
Any racist incident involving staff or family on the premises
A terrorist attack, or threat of one
Any accident to a member of staff requiring treatment by a GP or hospital.
Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have such as a gas leak.
Any dangerous occurrence is recorded on an incident form.
5ways have access to telephone numbers for emergency services, including local police as well as contact numbers for gas and electric emergency services, carpenter, electrician and plumber.
Safety of everyone using Fiveways
We ensure that any blind cords are secured safely and do not pose a strangulation risk for young children.
Doors and gates
Both sets of metal gates at each end of the garden path must to be shut properly. Precautions are taken to prevent children's fingers from being trapped in doors – at arrival and collection times of the day the doors are supervised by staff for extra protection.
The half gates into the playroom and kitchen are kept locked at all times.
Floors and walkways
All floor surfaces are checked to ensure they are clean and not wet or damaged, this is an ongoing process during the course of the day.
Any wet spills are mopped up immediately and a wet floor sign is used to cover the area while it dries.
Walkways are left clear and uncluttered.
The boiler/electrical switch gear/meter cupboard is not accessible to the children.
There are sufficient sockets in 5ways to prevent overloading.
Electrical devices are switched off from the plug after use.
All resources and materials, which are used by the children, are stored safely.
All equipment and resources are stored or stacked safely to prevent them accidentally falling or collapsing.
The outdoor area is securely fenced.
All gates around the garden are kept closed and bolted.
An outdoor risk assessment is carried out every morning as the area is checked for safety and cleared of rubbish, animal droppings and any other unsafe items before it is used.
Adults and children are alerted to the dangers of poisonous plants such as ivy that on can be found in the gardens of our neighbours.
Receptacles are upturned to prevent collection of rainwater. Where water can form a pool on equipment, it is emptied and cleaned as part of the risk assessment process.
We check that children are suitably dressed for the weather conditions and type of outdoor activities; ensuring that sun cream is applied, and hats are worn during the summer months. Stable footwear or wellington boots are used for wet days along with coats, hats, scarfs, and gloves on cold days.
Outdoor activities are supervised all the time particularly when children are exploring on climbing children equipment. Children are reminded not to run up and down slides.
To be read in conjunction with the Sun Safety Policy
5ways seek information from Public Health England to ensure that we keep up to date with the latest recommendations.
Our daily routines encourage the children to learn about personal hygiene.
A daily cleaning routine is used, which includes the playrooms, kitchen, staff room, toilets and nappy changing areas.
We have a schedule for cleaning resources and equipment [dressing-up clothes and soft furnishings are not used at the moment due to Covid 19] each day.
The toilet area has a high standard of hygiene, including hand washing and drying with disposable blue towels and a clinical waste bin for nappies.
5ways implement good hygiene practices by:
• supporting children to wash their hands when they arrive after they have changed their shoes.
• cleaning tables between activities.
• cleaning and checking toilets regularly.
• wearing protective clothing - such as aprons and disposable gloves - as appropriate.
• Providing clean clothes as well as tissues and wipes.
Activities, resources and repairs
Before 5ways purchases new equipment and resources, they are checked so that they are age appropriate and safe for the ages and stages of the children.
The layout of the play equipment allows adults and children to move safely and freely between activities.
All equipment is regularly checked for cleanliness and safety, and any dangerous items are repaired or discarded.
All our materials, including paint and glue, are non-toxic.
We ensure that sand is clean and suitable for children's play.
Physical play is constantly supervised.
Our children are taught how to handle and store tools safely.
Children who are sleeping are checked at regular intervals of at least every ten minutes a staff member remains in the next room so they can be seen via the window.
If children fall asleep in-situ, it may be necessary to move or wake them to make sure they are comfortable.
Any faulty equipment is removed from use and is repaired. If it cannot be repaired, it is discarded. Large pieces of equipment are discarded only with the consent of the management team.
Jewellery and accessories
Staff do not wear jewellery or fashion accessories, such as belts or high heels, that may pose a danger to themselves or children.
Parents must ensure that any jewellery worn by children poses no danger; particularly earrings which may get pulled, bracelets which can get caught when climbing or necklaces that may pose a risk of strangulation.
We ensure that hair accessories are removed before children sleep or rest.
Fire Evacuation procedures
The safe evacuation of the premises is of prime importance.
• Exits are kept clear.
• Fire appliances: Staff familiarise themselves with the location of these and instructions for use at the start of every academic year during the first cleaning day before the children arrive/return.
• Fire drills are held every half term to familiarise staff and children with the procedure. Drills are held at different times on different days so that all children and staff are familiar. Details of fire drills are recorded in the 5ways Alarm Check and Emergency Lighting book along with the time taken and any issues with the evacuation. This procedure is included in all new staff inductions
• Fire drill details are displayed at each exit.
To be read in conjunction with the Fire Alarm Procedures.
All staff deal with minor accidents, anything major is dealt with by senior management. If a child needs urgent medical treatment the emergency services would be contacted as well as the parent/s. A staff member would accompany the child to hospital in the event of the parent being unable to get to 5ways in time. (The parent’s permission is given on the registration form to take the child off the premises for urgent medical treatment).
Accidents are recorded on accident sheets signed by the person concerned and countersigned by the parent on the same day. These entries should be monitored regularly.
OFSTED are informed of any serious accident, injury or death that occurs in any of the groups that are run at 5ways, as soon as reasonably possible, and in all cases within 14 days of the incident.
A First Aid Box is situated in each playroom, this is regularly checked and refilled by Charlie Hague
All staff undertake Paediatric First Aid training that is updated every three years.
Safety is maintained by
• Risk assessments are carried out on activities, projects and individual children where there is a need e.g. giving regular medication, injections.
• Scissors, knives, needles, woodwork tools etc., are never left unsupervised or in reach of children. Children will not have access to unblown up balloons.
• No cloaks or dressing-up clothes [these are not used at the moment due to Covid 19] to be worn on climbing frames or sit & ride toys.
• The children are discouraged from running indoors.
• Children do not have access to the kitchen.
• No hot drinks are allowed in the playrooms.
• The building is kept clean paying special attention to the kitchen and toilet areas.
• Bags of sand to be lifted by two people.
• No plastic bags within reach of the children.
• Children sit down during snack time which is supervised by a staff member.
• Chairs not to be left stacked on tables.
The Health and Safety of the children
Parents must inform 5ways if their child will not be attending. Children should not attend if they have
• a high temperature
• sickness and diarrhoea in the last 48 hours
• conjunctivitis or any infection of the eye
• ear or chest infections
• any of the communicable diseases. ( mumps, measles, rubella, scarlet fever etc. ) We refer to guidance outlined in ‘Infectious Diseases Policy Guidance & Responsibilities for Early Years, Out of School & Childminders’ Document
If a child is showing any Covid 19 symptoms parents/carers will be contacted immediately. The main symptoms of coronavirus are:
a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
•a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
•a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal
Most people with coronavirus have at least 1 of these symptoms. https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/
If your child has any of the main symptoms of coronavirus:
1. Stay at home (self-isolate) – do not leave your home or have visitors. Anyone you live with, and anyone in your support bubble, must also self-isolate.
2. Get a test – get a test to check if you have coronavirus as soon as possible. Anyone you live with, and anyone in your support bubble, should also get a test if they have symptoms.
Children Act Regulations- Ofsted must be notified of any communicable diseases as defined by the Health Protection Agency. They will also be notified of any food poisoning affecting two or more children looked after on the premises or any child having a serious disease on the premises
If a child becomes ill whilst at 5ways the parents will be contacted so they can come and collect their child. If the parents cannot be reached the emergency contact numbers will be used.
• 5ways need to be informed if someone else is collecting a child parents need to ring if they are going to be late.
• It is always useful to let staff know if a child needs extra emotional support at any time.
Please do not double-park when bringing or collecting your child – it is dangerous for everyone and the Police are vigilant!
Health of everyone at 5ways
• Ventilation: 5ways is adequately ventilated via doors and windows and fresh air circulating through the rooms.
• Temperature: in the playrooms should be at least 16 °C.
• Lighting: is sufficient to enable people to work and move about safely. Automatic emergency lighting, powered by an independent source, is provided where sudden loss of light would create a risk, it is checked every half term.
• Waste Materials: The removal of waste is carried out daily. Waste is stored in black bags in the building then transferred to the main dust bin at the top of the path. Dirty nappies are kept in Clinical Waste Bins which are also kept outside.
• In light of Covid 19 the children and staff will change their shoes before coming into the building and the doors will remain open with stairs gates across them if the children are inside but much more time will be spent outside.
Welfare of adults
Suitable and sufficient sanitary conveniences and washing facilities are provided. They are kept clean and have running hot and cold water, soap, and paper towels.
An adequate supply of high-quality drinking water is provided though out the building.
Facilities for staff
The staff rooms are only used by staff, sufficient seats and a table is provided for the number of staff likely to use the rooms at any one time.Due to Covid no more than 4 people are allowed in the staff rooms at any one time. Access is available for disabled people at work. There are fridges for staff to use and they are able to prepare hot drinks as well as heating food.
• Recording Incidents
• Recording is used for incidents that are reportable to the Health and Safety Executive and/ or the police.
• These incidents include:
- Break in, burglary, theft of personal or the settings property.
- An intruder gaining unauthorised access to the premises.
- Fire, flood ,gas leak or electrical failure.
- Attack on member of staff or parent on the premises or nearby.
- Any racist incident involving staff or family on the premises
- Death of a child
- A terrorist attack, or threat of one
• The information that is recorded is the date and time of the incident, nature of the event, who was affected, what was done about it – or if it was reported to the police the crime number. Any follow up, or insurance claim made, should also be recorded.
• This policy needs to be read in conduction with the
• Manual Handling Policy
• The Sun policy
• General Hygiene policy
• Medication Policy
• Fire Alarm Procedures
• Covid 19 statement
Health and Safety at Work Act (1974)
The Workplace (Health, Safety and Welfare) Regulations 1992
Management of Health and Safety at Work Regulations 1999
Control of Substances Hazardous to Health Regulations (COSHH) (2002)
Electricity at Work Regulations (1989)
Health and Safety (Display Screen Equipment) Regulations (1992)
Occupational Health and Safety Act 1991
Manual Handling Operations Regulations 1992 [Amended 2004]
Manual Handling Code of Practice [Guidelines] 2000
Agreed by the Management Committee 3rd March 2012
Reviewed September 2020
Signed on behalf of the Management Committee..........................................................
To be reviewed September 2021
5ways Playcentre has a duty of care for the staff as well as the children that attend the setting. It is an Ofsted expectation that children attending are not put at risk from cross-infection due to poor standards of cleanliness.
Every person that attends 5Ways has a role to play in keeping the area Covid 19 free.
‘The DfE guidance on protective measures outlines steps that can be taken to deal with direct transmission (e.g. via coughing and sneezing) and indirect transmission (e.g. through touching contaminated surfaces). These include:
Minimising contact with individuals who are unwell by ensuring that those who have coronavirus symptoms, or who have someone in their household who does, do not attend our setting.
Cleaning hands more often than usual - wash hands thoroughly for 20 seconds with running water and soap and dry them thoroughly or use alcohol hand rub or sanitiser ensuring that all parts of the hands are covered
Ensuring good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach
cleaning frequently touched surfaces often using standard products, such as detergents and bleach’
Guidance on how to stay safe during the coronavirus (COVID-19) pandemic is updated regularly. For the latest Government guidance: coronavirus advice on GOV.UK
Any adult or child with a contagious infection or illness will not be allowed to remain in the building as disease can spread rapidly and it could be particularly serious to young children. Handwashing is a crucial necessity in safe hygiene procedures, so we teach the children the need to wash their hands before coming into the building, after playing outside, touching animals, getting messy, before and after eating and when they have used the bathroom. They are taught to be independent in hand washing skills and thereafter they are supervised in the process.
Pat Lee and Grace Rapa are responsible for the Health and Hygiene of 5ways Playcentre.
5ways Playcentre operates as a No Smoking area from the top gate.
Staff undergo Food and Hygiene training and risk assessments are produced to maintain acceptable levels of hygiene both indoors and out, around the grounds of the playcentre.
It is essential that strict hygiene regulations are adhered to and food safety management procedures are followed by all staff.
• The kitchen must be kept clean and tidy.
• All work tops to be wiped down with antibacterial cleaner.
• Fridge to be kept clean with antibacterial cleaner.
• All milk bottles to be wiped before being put in the fridge.
• No open cans to be put in the fridge
• All food placed in the fridge to be covered and dated . Sell by dates to be checked during the end of the day closing procedure.
• The kitchen bin is emptied at the end of the day or earlier if needed.
• Kitchen floor to be swept and mopped at the end of each day.
• No soiled washing to be put in the washing machine with other items.
• All food packages are to be sealed and not left open in the cupboards.
• Colour coded chopping boards are used when preparing food.
• Tables to be cleaned with antibacterial cleaner before food is served.
• Plastic tablecloths are used to cover the tables for snack, lunch, tea and cooking activities.
• Wash hands before preparing any food stuffs.
• The kitchen work surfaces are wiped down before any food preparation takes place with antibacterial spray, this process is repeated at the end of snack, lunch and teatime. The kitchen tiles are wiped over with Milton at the end of the day.
• Staff are required to tie long hair back before they entre the kitchen area and wear an apron, that are kept next to the kitchen gate.
• These aprons are washed at the end of the session.
• Blue plasters are stored in the First Aid Box and need to be worn to cover an open cut or wound.
• Our standards of cleanliness are monitored yearly by the Brighton Council’s Environmental Health Officer.
All areas to be cleaned by staff after each session or as necessary and recorded in the book that is kept on the window shelf.
• Toilets including handles, seats and tops of cisterns with antibacterial cleaner.
• Potties, trainer seats and changing mats to be cleaned with antibacterial cleaner.
• Sinks and mirrors to be cleaned with disinfectant cleaner.
• Toilet cleaner is put down the toilets and left overnight.
• Nappy changing areas to be cleaned after each use.
• Blue roll is used for all these tasks and disposed of in the bathroom bin
• When changing children’s nappies or wet/soiled clothes a disposable plastic apron and gloves must be worn by staff.
• Gloves, aprons, nappies, baby wipes and nappy sacks are all kept at hand in the nappy changing area.
• Nappies and a change of clothes is provided by the parents/carers.
• Nappy changing must be recorded in the nappy book kept on the window shelf.
• Dirty nappies are disposed of in a nappy bag and then into the outside Sani-bin.
• The Sani-bins are emptied by a specialised firm.
• Any ‘misses’ or accidents including First Aid situations are cleaned up immediately, by staff wearing gloves. Any blue roll used is disposed of in a nappy bag and then placed in the Sani-bin. The area is washed down with warm water and anti-bacterial cleaner.
• Potties are sluiced out and sprayed with an anti-bacterial spray after each use.
Sick children will be comforted by a staff member and once cleaned up they will be removed to a cosy area with a member of staff till the parents/cares arrive. We recognise that this is an extremely stressful time for any child.
• If a child is sick on their clothes they need to be removed and securely tied in a bag to be given to the parent/carer when they collect the child.
• The area will be cleaned using the same process as an accident[see above].
• Any cushion covers or playcentre fabrics should be washed on a hot wash.
For a suspected case of Covid 19 the child will be kept outside if possible and away from other children/staff. A staff member will stay with them wearing PPE until they are collected.
It is the responsibility of all staff to implement the above to make sure that 5ways is a safe, hygienic place and minimise the spread of infection.
Agreed by Management Committee January 2007
Last annual review July 2020
To be reviewed September 2021
Signed on behalf of the committee by ............................................................................
To be read in conjunction with the Health and Safety Policy
Covid 19 Statement
This policy is based on how 5Ways Playcentre follows the legal framework set out in the legislation:
Occupational Health and Safety Act 1991
Manual Handling Operations Regulations 1992 [Amended 2004]
Manual Handling Code of Practice [Guidelines] 2000 and the
Health and Safety at Work Act 1974
This policy should be read in conjunction with the Health and Safety Policy
Manual Handling Operations means lifting, lowering, pushing, carry, moving, holding or restraining any object or person by hand or bodily force [Manual Handling Operations Regulations 1992].
There is a legal requirement for 5Ways Playcentre to have a Health and Safety Policy that includes a Manual Handling Statement. Manual handling causes a known risk of Musculo-skeletal injuries.
Manual handling is frequently carried out by staff at 5Ways Playcentre when they are lifting play equipment or furniture, the stores/shopping when it is delivered. Lifting children in and out of buggies, from bean bags or sleep mats or lifting children to the changing mat that is at waist height. Taking rubbish, recycling and nappy bags to the bins.
This policy is in place to provide clarity and consistency of Manual Handling Guidelines within 5Ways Playcentre.
We aim to prevent Musculo-skeletal injury to staff as a result of manual handling by reducing the risk to the lowest level. We aim to provide a safe working environment with suitable and enough equipment to reduce the manual handling risk. We aim to have well trained staff who take care of their own health and the safety and that of others.
• It is the responsibility of the management team to ensure that there are suitable and enough assessments of manual handling tasks within 5Ways that are reviewed regularly.
• It is the responsibility of all staff to follow the procedures below and to assist by identifying manual handling hazards and risks.
• Carry out regular checks to monitor the use of manual handling techniques and any difficulties will be brought to the management team so they can be dealt with immediately.
Managing risks for Manual Handling
• Identifying risks – these will be discussed at team and staff meetings with the whole staff team. Incident and accident records will be checked as well.
• Assess the risk – how much strain, pressure, stress, weight, force, grip skill and duration are required for each activity.
• A risk assessment will be undertaken for any pregnant staff/student or volunteer while with 5Ways Playcentre. This will be reviewed monthly and will need to be reviewed on their return to work after the birth.
• Staff/student or volunteers with a recent injury, hernia, back problems, heart conditions or other risk increasing factors should be considered before they are asked to do manual handling tasks. Medical advice may need to be sought first.
• The Disability Discrimination Act requires 5Ways to make reasonable adjustments to support a person with a disability if they can carry out the manual handling task safely.
• Young people under the age of 18 years of age will require close supervision.
• Control the risk – when putting tasks together think about how to minimise injury, can the task be done differently? Change the equipment to be used or how the task is completed.
• A risk assessment will be in place that needs to be read and followed by all staff. This will be reviewed annually or sooner if any significant changes occur.
• In light of Covid 19 and safe distancing all other options need to be considered before 2 people move anything together.
• The latest guidelines need to be followed regarding Covid 19 at all times.
The EYFS requires that a setting's safeguarding policy 'should be in line with the guidance and procedures of the relevant
EYFS: 3.4-3.18, 3.19, 3.21, 3.22
At Fiveways Playcentre we work with children, parents, external agencies and the community to ensure the welfare and safety of children and to give them the absolute best start in life. Children have the right to be treated with respect, helped to thrive and be safe from any abuse in whatever form.
We support the children within our care, protect them from maltreatment and have robust procedures in place to prevent the impairment of children’s health and development. In our setting we strive to protect children from the risk of radicalisation, and we promote acceptance and tolerance of other beliefs and cultures (please refer to our inclusion and equality policy for further information). Safeguarding is a much wider subject than the elements covered within this single policy, therefore this document should be used in conjunction with the playcentre’s other policies and procedures.
Legal framework and definition of safeguarding:
• Children Act 1989 and 2004
• Childcare Act 2006
• Safeguarding Vulnerable Groups Act 2006
• The Statutory Framework for the Early Years Foundation Stage (EYFS) 2017
• Working Together to Safeguard Children 2018
• Keeping Children Safe in Education 2016
• What to do if you are worried a child is being abused 2015
• Counterterrorism and Security Act 2015.
Safeguarding and promoting the welfare of children, in relation to this policy is defined as:
• Protecting children from maltreatment
• Preventing the impairment of children’s health or development
• Ensuring that children are growing up in circumstances consistent with the provision of safe and effective care
• Taking action to enable all children to have the best outcomes.
(Definition taken from the HM Government document ‘Working together to safeguard children 2018).
To safeguard children and promote their welfare we will:
• Create an environment encouraging children to develop a positive self-image
• Provide positive role models and develop a safe culture where staff are confident to raise concerns about professional conduct
• Educate staff to notice the softer signs of abuse and know what action to take
• Encourage children to develop a sense of independence and autonomy in a way that is appropriate to their age and stage of development
• Children have a key person to build a relationship with, and are supported to articulate any worries, concerns or complaints that they may have in an age appropriate way.
• Provide a safe and secure environment for all children
• Promote tolerance and acceptance of different beliefs, cultures, and communities
• Help children to understand how they can influence and participate in decision-making and how to promote British values through play, discussion, and role modelling
• Always listen to children
• Provide an environment where practitioners are confident to identify where children and families may need intervention and seek the help, they need
• Share information with other agencies as appropriate.
The Playcentre is aware that abuse does occur in our society and we are vigilant in identifying signs of abuse and reporting concerns. Our practitioners have a duty to protect and promote the welfare of children. Due to the many hours of care we are providing, staff may often be the first people to identify that there may be a problem. They may well be the first people in whom children confide information that may suggest abuse or to spot changes in a child’s behaviour which may indicate abuse.
Our prime responsibility is the welfare and well-being of each child in our care. As such we believe we have a duty to the children, parents, and staff to act quickly and responsibly in any instance that may come to our attention. This includes sharing information with any relevant agencies such as local authority services for children’s social care, health professionals or the police. All staff will work with other agencies in the best interest of the child, including as part of a multi-agency team, where needed.
The Playcentre aims to:
• Keep the child at the centre of all we do
• Ensure staff are trained right from induction to understand the child protection and safeguarding policy and procedures, are alert to identify possible signs of abuse (including the signs known as softer signs of abuse), understand what is meant by child protection and are aware of the different ways in which children can be harmed, including by other children through bullying or discriminatory behaviour
• Be aware of the increased vulnerability of children with Special Educational Needs and Disabilities (SEND) and other vulnerable or isolated families and children such as children with a family member in prison, substance abuse, domestic abuse, homelessness, metal or physical illness and parent’s learning disability, persistent absences, child criminal exploitation, private fostering [duty to inform FDFF if this is happening] and cyberbullying.
• Ensure that all staff feel confident and supported to act in the best interest of the child, share information and seek the help that the child may need
• Ensure that all staff are familiar and updated regularly with child protection training and procedures and kept informed of changes to local/national procedures, including thorough annual safeguarding newsletters and updates
• At every staff meeting, time is allocated to checking and supporting staff with their knowledge of safeguarding issues, a register is kept of who completed the tasks which are set by the DSL and the Deputy.
• Tracy Willard, [DSL] Grace Rapa, Lucy Reading attend up to date refresher DSL training at least every 2 years
• All staff understand that safeguarding is their responsibility
• Access around the side of the building is restricted by locked coded chains.
• Access past the main lobby is restricted by a coded door
• All areas are open plan, Team Leaders always monitor staff and children’s movement around the building and outside areas . No child is left alone with staff or volunteers in a one-to-one situation without being within sight and /or hearing of other staff or volunteers
• Make any child protection referrals in a timely way, sharing relevant information as necessary in line with procedures set out by Brighton and Hove, Front Door for Families.
• Ensure that information is shared only with those people who need to know to protect the child and act in their best interest
• Keep the setting safe online using appropriate filters, checks and safeguards, monitoring access always
• Ensure that children are never placed at risk while in the charge of playcentre staff
• Identify changes in staff behaviour and act on these as per the Staff Behaviour Policy – Code of Conduct.
• Take any appropriate action relating to allegations of serious harm or abuse against any person working with children or living or working on the nursery premises including reporting such allegations to Ofsted and other relevant authorities
• Ensure parents are fully aware of child protection policies and procedures when they register with the Playcentre and are kept informed of all updates when they occur
• Regularly review and update this policy with staff and parents where appropriate and make sure it complies with any legal requirements and any guidance or procedures issued by Brighton and Hove Local Safeguarding Children Board BHLSCB.
We will support children by offering reassurance, comfort, and sensitive interactions. We will devise activities according to individual circumstances to enable children to develop confidence and self-esteem within their peer group and support them to learn how to keep themselves safe.
Contact telephone numbers
Local authority children’s social care team – Front Door for Families – 01273 290400
Local authority Designated Officer (LADO) Mr Darrel Clews 01273 295643
Ofsted 0300 123 1231
Non-emergency police 101
Government helpline for extremism concerns 020 7340 7264
Types of Abuse and Specific Procedures followed.
Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by harming them or by failing to act to prevent harm. Children may be abused within a family, institution or community setting by those known to them or a stranger. This could be an adult or adults, another child, or children.
What to do if you are worried a child is being abused (advice for practitioners) 2015
The signs and indicators listed below may not necessarily indicate that a child has been abused but will help us to recognise that something may be wrong, especially if a child shows a number of these symptoms or any of them to a marked degree.
Indicators of child abuse
• Failure to thrive and meet developmental milestones
• Fearful or withdrawn tendencies
• Unexplained injuries to a child or conflicting reports from parents or staff
• Repeated injuries
• Unaddressed illnesses or injuries
• Significant changes to behaviour patterns.
Softer signs of abuse as defined by National Institute for Health and Care Excellence (NICE) include:
• Low self-esteem
• Wetting and soiling
• Recurrent nightmares
• Aggressive behaviour
• Withdrawing communication
• Habitual body rocking
• Indiscriminate contact or affection seeking
• Over-friendliness towards strangers
• Excessive clinginess
• Persistently seeking attention.
Peer on peer abuse
We are aware that peer on peer abuse does take place, so we include children in our policies when we talk about potential abusers. This may take the form of bullying, physically hurting another child, emotional abuse, or sexual abuse. We will report this in the same way as we do for adults abusing children and will take advice from the appropriate bodies on this area.
Action needs to be taken if staff have reason to believe that there has been a physical injury to a child, including deliberate poisoning, where there is definite knowledge or reasonable suspicion that the injury was inflicted or knowingly not prevented. These symptoms may include bruising or injuries in an area that is not usual for a child, e.g. fleshy parts of the arms and legs, back, wrists, ankles, and face.
Many children will have cuts and grazes from normal childhood injuries. These should also be logged and discussed with the playcentre manager or room leader.
Children and babies may be abused physically through shaking or throwing. Other injuries may include burns or scalds. These are not usual childhood injuries and should always be logged and discussed with the safeguarding lead; Tracy Willard [DSL] or Grace Rapa [deputy] Lucy Reading.
Female genital mutilation
This type of physical abuse is practised as a cultural ritual by certain ethnic groups and there is now more awareness of its prevalence in some communities in England including its effect on the child and any other siblings involved. This procedure may be carried out shortly after birth and during childhood as well as adolescence, just before marriage or during a woman’s first pregnancy and varies widely according to the community . Symptoms may include bleeding, painful areas, acute urinary retention, urinary infection, wound infection, septicaemia, incontinence, vaginal and pelvic infections with depression and post-traumatic stress disorder as well as physiological concerns. If you have concerns about a child relating to this area, you should contact children’s social care team in the same way as other types of physical abuse. There is a mandatory duty to report to police any case where an act of female genital mutilation appears to have been carried out on a girl under the age of 18, we will ensure this is followed in our setting.
Breast ironing also known as "breast flattening" is the process where young girls' breasts are ironed, massaged and/or pounded down using hard or heated objects for the breasts to disappear or delay the development of the breasts entirely.
It is believed that by carrying out this act, young girls will be protected from harassment, rape, abduction, and early forced marriage. Although this is unlikely to happen to children in the Pre School or After School Club due to their age, we will ensure any signs of this in young adults or older children are followed up using the usual safeguarding referral process.
This is also a type of physical abuse. This is where a child is presented with an illness that is fabricated by the adult carer. The carer may seek out unnecessary medical treatment or investigation. The signs may include a carer exaggerating a real illness or symptoms, complete fabrication of symptoms or inducing physical illness, e.g. through poisoning, starvation, inappropriate diet. This may also be presented through false allegations of abuse or encouraging the child to appear disabled or ill to obtain unnecessary treatment or specialist support.
Action needs be taken if the staff member has witnessed an occasion(s) where a child indicated sexual activity through words, play, drawing, had an excessive preoccupation with sexual matters or had an inappropriate knowledge of adult sexual behaviour or language. This may include acting out sexual activity on dolls/toys or their peers or in the role play area, drawing pictures that are inappropriate for a child, talking about sexual activities or using sexual language or words. The child may become worried when their clothes are removed, e.g. for nappy changes.
The physical symptoms may include genital trauma, discharge and bruises between the legs or signs of a sexually transmitted disease (STD). Emotional symptoms could include a distinct change in a child’s behaviour. They may be withdrawn or overly extroverted and outgoing. They may withdraw away from a particular adult and become distressed if they reach out for them, but they may also be particularly clingy to a potential abuser so all symptoms and signs should be looked at together and assessed as a whole.
If a child starts to talk openly to an adult about abuse, they may be experiencing the procedure below will be followed:
• The adult should reassure the child and listen without interrupting if the child wishes to talk
• The observed instances will be detailed in a confidential report
• The observed instances will be reported to the Safeguarding Lead
• The matter will be referred to the local authority children’s social care team (see reporting procedures).
Child Sexual Exploitation (CSE)
Working Together to Safeguard Children defines CSE as “…a form of child sexual abuse. It occurs where an individual or group takes advantage of an imbalance of power to coerce, manipulate or deceive a child or young person under the age of 18 into sexual activity (a) in exchange for something the victim needs or wants, and/or (b) for the financial advantage or increased status of the perpetrator or facilitator. The victim may have been sexually exploited even if the sexual activity appears consensual. Child sexual exploitation does not always involve physical contact; it can also occur using technology.”
We will be aware of the possibility of CSE and the signs and symptoms this may manifest as. If we have concerns, we will follow the same procedures as for other concerns and we will record and refer as appropriate.
Organised crime groups
We will be alert to the threats children may face from outside their families, such as that posed by organised crime groups like county lines
Action should be taken if the staff member has reason to believe that there is a severe, adverse effect on the behaviour and emotional development of a child, caused by persistent or severe ill treatment or rejection.
This may include extremes of discipline where a child is shouted at or put down on a consistent basis, lack of emotional attachment by a parent, or it may include parents or carers placing inappropriate age or developmental expectations upon them. Emotional abuse may also be imposed through the child witnessing domestic abuse and alcohol and drug misuse by adults caring for them.
The child is likely to show extremes of emotion with this type of abuse. This may include shying away from an adult who is abusing them, becoming withdrawn, aggressive, or clingy in order to receive their love and attention. This type of abuse is harder to identify as the child is not likely to show any physical signs.
Action should be taken if the staff member has reason to believe that there has been any type of neglect of a child (for example, by exposure to any kind of danger, including cold, starvation or failure to seek medical treatment, when required, on behalf of the child), which results in serious impairment of the child's health or development, including failure to thrive.
Signs may include a child persistently arriving at the centre unwashed or unkempt, wearing clothes that are too small (especially shoes that may restrict the child’s growth or hurt them), arriving at the centre in the same nappy they went home in or a child having an illness or identified special educational need or disability that is not being addressed by the parent. A child may also be persistently hungry if a parent is withholding food or not providing enough for a child’s needs.
Neglect may also be shown through emotional signs, e.g. a child may not be receiving the attention they need at home and may crave love and support at nursery. They may be clingy and emotional. In addition, neglect may occur through pregnancy because of maternal substance abuse.
Domestic Abuse / Honour Based Violence / Forced Marriages
We look at these areas as a child protection concern. Please refer to the separate policy for further details on this.
All staff have a responsibility to report safeguarding concerns and suspicions of abuse. These concerns will be discussed with the designated safeguarding leaders as soon as possible.
• Staff will report their concerns to the DSL team
• Any signs of marks/injuries to a child or information a child has given will be recorded and stored securely in the office, which can be locked.
• If appropriate, the incident will be discussed with the parent/carer, such discussions will be recorded, and the parent will have access to these records on request.
• If there are queries/concerns regarding the injury/information given, then the following procedures will take place:
The designated safeguarding lead team will:
• Contact the local authority children’s social care team, Front Door for Families, to report concerns and seek advice (if it is believed a child is in immediate danger, we will contact the police) •Inform Ofsted
• Record the information and action taken relating to the concern raised
• Speak to the parents (unless advised not do so by LA children’s social care team)
The designated safeguarding lead will follow up with the Local Authority children’s social care team, Front Door for Families if they have not contacted the setting within the timeframe set out in Working Together to Safeguarding Children (2018). We will never assume that action has been taken,
Keeping children safe is our highest priority and if, for whatever reason, staff do not feel able to report concerns to the Safeguarding Lead Team they should make contact with Sean O’Brien, trustee member responsible for safeguarding [contact details are kept on the back of the staff room door] or the Local Authority children’s social care team or the NSPCC and report their concerns anonymously.
Recording Suspicions of Abuse and Disclosures
Staff should make an objective record of any observation or disclosure, supported by the designated safeguarding lead (DSL). This record should include:
• Child's name
• Child's address
• Age of the child and date of birth
• Date and time of the observation or the disclosure
• Exact words spoken by the child
• Exact position and type of any injuries or marks seen
• Exact observation of any incident including any concern was reported, with date and time; and the names of any other person present at the time
• Any discussion held with the parent(s) (where deemed appropriate).
These records should be signed by the person reporting this and the Safeguarding Lead, dated and kept in a separate confidential file.
If a child starts to talk to an adult about potential abuse it is important not to promise the child complete confidentiality. This promise cannot be kept. It is vital that the child can talk openly, and disclosure is not forced, or words put into the child’s mouth. As soon as possible after the disclosure details must be logged accurately.
It may be thought necessary that through discussion with all concerned the matter needs to be raised with the local authority children’s social care team and Ofsted. Staff involved may be asked to supply details of any information/concerns they have regarding a child. The Play Centre expects all members of staff to co-operate with the local authority children’s social care, police, and Ofsted in any way necessary to ensure the safety of the children.
Staff must not make any comments either publicly or in private about the supposed or actual behaviour of a parent or member of staff.
Parents are normally the first point of contact. If a suspicion of abuse is recorded, parents are informed at the same time as the report is made, except where the guidance of the local authority children’s social care team/police does not allow this. This will usually be the case where the parent or family member is the likely abuser or where a child may be endangered by this disclosure. In these cases, the investigating officers will inform parents.
All suspicions, enquiries and external investigations are kept confidential and shared only with those who need to know. Any information is shared in line with guidance from the Brighton and Hove’s, Front Door for Families Team.
Support to families
The Play Centre takes every step in its power to build up trusting and supportive relations among families, staff, students, and volunteers within the centre.
The Play Centre continues to welcome the child and the family whilst enquiries are being made in relation to abuse in the home situation. Parents and families will be treated with respect in a non-judgmental manner whilst any external investigations are carried out in the best interest of the child.
Confidential records kept on a child are shared with the child's parents or those who have parental responsibility for the child, only if appropriate in line with guidance of the Front Door for Families Team with the proviso that the care and safety of the child is paramount. We will do all in our power to support and work with the child's family.
Allegations against adults working or volunteering with children
If an allegation is made against a member of staff, student or volunteer or any other person who lives or works on the playcentre premises regardless of whether the allegation relates to the Play Centre premises or elsewhere, we will follow the procedure below.
The allegation should be reported to the senior manager on duty. If this person is the subject of the allegation, then this should be reported to the Safeguard Lead Team or the co-manager instead. Sean O’Brien is the trustee with safeguarding responsibilities, he can be contacted by phone or email by anyone in the staff team. His details are kept on the back of the staff room door for ease of access for all staff.
The Local Authority Designated Officer (LADO) and Ofsted will then be informed immediately for this to be investigated by the appropriate bodies promptly:
• The LADO will be informed immediately for advice and guidance
• If as an individual, you feel this will not be taken seriously or are worried about the allegation getting back to the person in question then it is your duty to inform the LADO yourself directly
• A full investigation will be carried out by the appropriate professionals (LADO, Ofsted) to determine how this will be handled
• The Play Centre will follow all instructions from the LADO and Ofsted and ask all staff members to do the same and co-operate where required
• Support will be provided to all those involved in an allegation throughout the external investigation in line with LADO support and advice
• The Play Centre reserves the right to suspend any member of staff during an investigation
• All enquiries/external investigations/interviews will be documented and kept in a locked file for access by the relevant authorities
• Unfounded allegations will result in all rights being reinstated
• Founded allegations will be passed on to the relevant organisations including the local authority children’s social care team, Front Door for Families and where an offence is believed to have been committed, the police, and will result in the termination of employment. Ofsted will be notified immediately of this decision. The Play Centre will also notify the Disclosure and Barring Service (DBS) to ensure their records are updated
• All records will be kept until the person reaches normal retirement age or for 21 years and 3 months if that is longer. This will ensure accurate information is available for references and future DBS checks and avoids any unnecessary reinvestigation
• The Play Centre retains the right to dismiss any member of staff in connection with founded allegations following an inquiry
• Counselling will be available for any member of the Play Centre who is affected by an allegation, their colleagues in the nursery and the parents.
Monitoring children’s attendance
As part of our requirements under the statutory framework and guidance documents we are required to monitor children’s attendance patterns to ensure they are consistent and no cause for concern.
Parents should inform the Play Centre prior to their children taking holidays or days off, and all sickness should be called into the Play Centre on the day, so the management are able to account for a child’s absence. A children’s register is taken 5 times a day which covers all the session times from Breakfast club to After school club. Staff are required to sign in and out of the building as well. A staff register is taken 4 times a day, this covers all the sessions. Phones calls are made to families if their child is absent for two consecutive sessions and have not contacted us. Absences are logged on the register. If a child unexpectedly fails to attend and no relevant adult can be contacted via phone from the emergency contacts, staff immediately visit the family at home. If there is no answer at the family home when staff members attend, they immediately contact the police who may force entry. This is a recommendation of the coroner’s report for the Chadrack Mulo case.
Where a child is part of a child protection plan, or during a referral process, any absences will immediately be reported to the local authority children’s social care team to ensure the child remains safeguarded.
This should not stop parents taking precious time with their children but enables children’s attendance to be logged so we know the child is safe.
Looked after children
As part of our safeguarding practice we will ensure our staff are aware of how to keep looked after children safe. To do this, we ask that we are informed of:
• The legal status of the child (e.g. whether the child is being looked after under voluntary arrangements with consent of parents or on an interim or full care order)
• Contact arrangements for the biological parents (or those with parental responsibility)
• The child’s care arrangements and the levels of authority delegated to the carer by the authority looking after him/her
• The details of the child’s social worker and any other support agencies involved
• Any child protection plan or care plan in place for the child in question.
Staffing and volunteering
Our policy is to provide a secure and safe environment for all children. We only allow an adult who is employed by the Play Centre to care for children and who has an enhanced clearance from the Disclosure and Barring Service (DBS) to be left alone with children. We will obtain enhanced criminal records checks (DBS) for all volunteers and do not allow any volunteers to be unsupervised with children.
All staff will attend child protection training and receive initial basic child protection training during their induction period. This will include the procedures for spotting signs and behaviours of abuse and abusers/potential abusers, recording and reporting concerns and creating a safe and secure environment for the children in the Play Centre. During induction staff will be given contact details for Sean O’Brien is the trustee with safeguarding responsibilities, the LADO (local authority designated officer), the Front Door for Families Team and Ofsted to enable them to report any safeguarding concerns, independently, if they feel it necessary to do so.
We have named persons within the Play Centre who take lead responsibility for safeguarding and co-ordinate child protection and welfare issues, known as the Designated Safeguarding Leads Team. There is always at least one designated person on duty during all opening hours of the setting.
These designated persons will receive comprehensive training at least every two years and update their knowledge on an ongoing basis, but at least once a year.
The Play Centres DSL’s liaise with the local authority children’s social care team, undertakes specific training, including a child protection training course, and receives regular updates to developments within this field. They in turn support the ongoing development and knowledge update of all staff on the team.
Although, under the EYFS, we are only required to have one designated lead for safeguarding, for best practice and to ensure cover always, we have one designated lead in place with a deputy and 1 more as a substitute. This always enables safeguarding to stay high on our priorities . There will always be at least one designated lead on duty or can be contacted by phone when we are open. This will ensure that prompt action can be taken if concerns are raised.
The Designated Safeguarding Lead (DSL) at the Play Centre is: Tracy Willard with Grace Rapa as deputy. Lucy Reading supports this role as well, from 7.30 am till 6.15 pm someone is on site most days or can be contacted by phone.
• We provide adequate and appropriate staffing resources to meet the needs of all children
• Applicants for posts within the Play Centre are clearly informed that the positions are exempt from the Rehabilitation of Offenders Act 1974. Candidates are informed of the need to carry out checks before posts can be confirmed. Where applications are rejected because of information that has been disclosed, applicants have the right to know and to challenge incorrect information
• We give staff members, volunteers, and students regular opportunities to declare changes that may affect their suitability to care for the children. This includes information about their health, medication or about changes in their home life such as whether anyone they live with in a household has committed an offence or been involved in an incident that means they are disqualified from working with children.
• This information is also stated within every member of staff’s contract
• We abide by the requirements of the EYFS and any Ofsted guidance in respect to obtaining references and suitability checks for staff, students and volunteers, to ensure that all staff, students and volunteers working in the setting are suitable to do so
• We ensure we receive at least two references BEFORE a new member of staff commences employment with us
• All students will have enhanced DBS checks conducted on them before their placement starts
• Volunteers, including students, do not work unsupervised
• We abide by the requirements of the Safeguarding Vulnerable Groups Act 2006 and the Childcare Act 2006 in respect of any person who is disqualified from providing childcare, is dismissed from our employment, or resigns in circumstances that would otherwise have led to dismissal for reasons of child protection concern
• We have procedures for recording the details of visitors to the playcentre and take security steps to ensure that we have control over who comes into the centre so that no unauthorised person has unsupervised access to the children
• All visitors/contractors will be supervised whilst on the premises, especially when in the areas the children use
• As a staff team we will be fully aware of how to safeguard the whole Centre environment and be aware of potential dangers on the Play Centres boundaries such as drones or strangers lingering. We will ensure the children always remain safe
• The Staff Code of Conduct sits alongside this policy to enable us to monitor changes in behaviours that may cause concern. All staff sign up to this policy too to ensure any changes are reported to management, so we can support the individual staff member and ensure the safety and care of the children is not compromised
• All staff have access to and comply with the whistleblowing policy which will enable them to share any concerns that may arise about their colleagues in an appropriate manner
• Signs of inappropriate staff behaviour may include inappropriate sexual comments; excessive one-to-one attention beyond the requirements of their usual role and responsibilities; or inappropriate sharing of images. This is not an exhaustive list, any changes in behaviour must be reported and acted upon immediately
• We use peer on peer and manager observations in the setting to ensure that the care we provide for children is at the highest level and any areas for staff development are quickly highlighted. Peer observations allow us to share constructive feedback, develop practice and build trust so that staff can share any concerns they may have. Any concerns are raised with the designated lead and dealt with in an appropriate and timely manner
• The deployment of staff within the Play Centre allows for constant supervision and support. Where children need to spend time away from the rest of the group, the door will be left ajar or other safeguards will be put into action to ensure the safety of the child and the adult.
Employees, students, or volunteers of the Play Centre.
We have a Code of Conduct Policy in place that supports us to monitor staff and changes in their character. Staff are aware of the need to disclose changes to circumstance and use the Whistle Blowing Policy where required.
We also operate a Phones and Other Electronic Devices and Social Media policy which states how we will keep children safe from these devices whilst at the Play Centre. This also links to our Online Safety policy.
Extremism – the Prevent Duty
Under the Counterterrorism and Security Act 2015 we have a duty to refer any concerns of extremism to the police or Front Door for Families.
This may be a cause for concern relating to a change in behaviour of a child or family member, comments causing concern made to a member of the team (or other persons in the setting) or actions that lead staff to be worried about the safety of a child in their care.
Signs of radicalisation
These may include:
• Changes in behaviour (withdrawn, aggressive)
• Claiming that terrorist attacks and violence are justified
• Viewing violent extremist material online
• Possessing or sharing violent extremist material
If a member of staff suspects a child to be at risk, they will record and observe any information and inform the Safeguarding Team and follow the reporting procedures.
We take the safety of our children very seriously and this includes their online safety. Please refer to the Online Safety policy for details on this.
Our Play Centre has a clear commitment to protecting children and promoting welfare. Should anyone believe that this policy is not being upheld, it is their duty to report the matter to the attention of the DSL Team/registered person at the earliest opportunity.
As practitioners we have a duty of care to keep children safe and healthy, this includes during the summer months when the sun is often strongest. Children need protection from the sun. Cancer Research advise that UV rays can travel through clouds so you can still get sunburnt when it is overcast. Exposure to a lot of sunshine in childhood increases the risk of skin cancer in later life.
"You can use the ‘shadow rule’ to work out whether the sun is strong. Simply look at your shadow and if it’s shorter than your height that means the sun’s UV rays are strong. This is also a good trick to teach your kids!” - Sarah Williams, Health Information Manager at Cancer Research UK
Your responsibility to 5ways and your child:
• Your child/ren need to wear loose, tightly woven clothing that covers their back and shoulders, e.g. a T shirt. It is most important to cover up.
• Please provide your child/ren with a hat or cap, clearly labelled, if this could be left at 5ways that is even better. Children will not be allowed outside unless they are wearing a hat/cap. We keep a communal hat/cap box by the back door.
• Children need to arrive at the setting with sun cream already applied to exposed areas. Sun cream will not be provided by the play centre.
• Children are required to bring in their own sun cream, clearly labelled and within date.
Our responsibility to you:
• On extremely hot days we will change the routine to structured outdoor times, if necessary.
• We will use the garden, field, and castle area at different times of the day so the children can enjoy being in the sun but with shade.
• All activities and outdoor equipment will be placed in areas of shade.
• Children will have their own sun cream applied by staff or if your child is at an age or stage of development where they can undertake this process for themselves which will also promote their independence they will be supervised and encouraged to do so.
• Sun cream will be applied mid-morning, after lunch and mid afternoon if it is appropriate for the weather.
• Staff will wear a different pair of gloves to protect children from cross contamination when applying sun cream.
• The staff member may wear a face mask in light of Covid 19 if they so wish.
• The latest Covid 19 Government guidelines will be followed at all times.
• A Sun Cream Applied form will be signed by the staff every time they apply cream, parents/carers will be asked to counter sign the form on collection of the child/ren.
• All children will wear hats or caps outside during the summer months, (depending on the weather), if no hat is worn the child will remain in the playroom but normally children are happy to choose a hat from the 5ways hat box as they come in different colours and styles. Staff always encourage the children to decide for themselves and make their own choice.
• Staff will set a good example to the children and remember the “hidden curriculum” by wearing head gear themselves.
• Children can access drinking water for themselves every day, but additional drinks will be offered in hot weather. This is to make sure all children keep hydrated during the day. Staff will encourage this process by having their own water bottles to drink from during the session.
• The importance of sun safety will be explained to the children at group times and through activities planned in the curriculum.
• Cancer Research Sun Smart website is used to support information shared with the children and parents/carers.
• The named bottles of sun cream are kept in boxes on the shelf in the children’s bathroom.
• By signing the Sun Policy, you are giving permission to the above taking place unless we are notified otherwise.
“Cancer Research UK and NIVEA SUN  encourage people to enjoy the sun safely and recommend taking the following steps, which fall within their easy to remember C.A.R.E acronym:
C – Cover up
Wear a t-shirt, hat, and sunglasses
A – Aim for the shade
Between the hours of 11am – 3pm in the UK
R – Rub on sunscreen
Use plenty with at least SPF 15 and 4 star rating
E – Enjoy!
Have fun in the sun safely”
Agreed by the Management Committee May 2015
Reviewed August 2020
To be reviewed September 2021
Signed by behalf of the management Committee …………………………………………………….
Parent/carer consent and record for sun cream being applied
We hope you will support us in providing protection for your child/ren against the harmful rays of the sun.
Parents/carers need to provide a named bottle of sun cream, and children must arrive at the start of their sessions already with cream on. We do not provide sun cream.
Please sign below that you have read the Sun policy and give permission for staff to apply sun cream to your child/ren . If your child is at an age or stage of development where they can undertake this process for themselves which will also promote their independence they will be supervised and encouraged to do so.
Parent/carer signature............................................................ Date …………………………………..
Sun Cream Applied form – to be signed by the parent/carer when they collect their child/ren – Due to Covid this information maybe shared with the parent/carer using technology.
Fiveways recognises the importance of having volunteers in the setting to offer children more adult contact, through a wider section of the community, and a way for new recruits to enter the profession.
• Anyone who is interested in volunteering at Fiveways will be interviewed on an equal basis.
• All volunteers must be DBS [police checked]. The existence of an unrelated criminal record does not prevent individuals from volunteering.
• Fiveways will provide a volunteer induction pack, including full details of the organisation and other documents relevant to the role. This will include an agreed Volunteer Code of Conduct to be signed and dated by both the setting and the volunteer as a contract of commitment by both parties before the volunteer starts.
• All volunteers will be given time to read policies and procedures which will include their Code of Conduct and shown where the policy folder is kept.
• The Student/Volunteer Co-Ordinator will verbally explain the building Evacuation and Safeguarding procedures as well as being given time to read them as part of the policies.
• Individual hours will be agreed by Fiveways and the volunteer as part of the contract.
• Volunteers will be assisted and supported by the Team Leader/senior staff and will be given an induction to ensure they understand the policies and procedures of the group and their role. This will include a tour of the building and guidance and instruction in support of the Health and Safety policy.
• They will explain performance standards and encourage and support volunteers to achieve and maintain them.
• Fiveways will attempt to give opportunities to broaden experience with activities wherever possible.
• Training will be offered wherever possible, including access to relevant CEYCP courses.
• Volunteers/students should only hand out meals/drinks or snacks if supervised and asked to do so by the staff.
• All interaction is in accordance with our Equality and Diversity Policy.
• The Volunteer Code of Conduct can be cancelled at any time by either party.
Volunteers must be reminded that they are not permitted to do the following:
Go into the bathroom with any children
Answer the telephone
Open the door to anyone
Carry out First Aid
Take their personal mobile phone into the playroom or garden.
They must always wear a visitor/student badge that are always kept in the signing in book, which is on the front desk as well as sign in and out of the building.
In light of Covid 19 and following Government guidelines 5ways Playcentre is not able to take Volunteers at the moment.
Agreed by the Management Committee April 2011
Reviewed April 2015
Updated August 2020
To be reviewed September 2022
Signed on behalf of the management committee ………………………………………
Walking to and from school ratios of adults to children are: 1:5 infants, 1:6 Juniors. These ratios maybe lower depending on the needs of the individual children, this will be decided by the Centre Manager or the Afterschool Club Coordinator.
Considering Covid 19 the children will be collected from school with 2 staff who will socially distance from each other but not from the children. The staff will be allowed to wear a face covering if they wish to.
Children will be discouraged to bring items from school to Fiveways to minimalize the risk of transferring Covid 19.
Children will be brought down directly with others from their school but not necessarily from their year group only. If a child is showing any Covid 19 symptoms parents/carers will be contacted immediately.
The main symptoms of coronavirus are:
• a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
• a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
• a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal
Most people with coronavirus have at least 1 of these symptoms. https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/
If your child has any of the main symptoms of coronavirus:
Stay at home (self-isolate) – do not leave your home or have visitors. Anyone you live with, and anyone in your support bubble, must also self-isolate.
Get a test – get a test to check if you have coronavirus as soon as possible. Anyone you live with, and anyone in your support bubble, should also get a test if they have symptoms.
Links to key government guidance
Stay at home: guidance for households with possible coronavirus (Covid-19) infection
Handwashing advice is at https://youtu.be/bQCP7waTRWU
The Playcentre Manager will ensure that the staff are authorised to take or collect children to school, they will wear a Fiveways high viz jacket, an identity badge, take a basic first aid kit provided and at least one member will have a Playcentre mobile phone.
All children wear a Fiveways high Viz jacket or Band to and from school all year round.
All books and toys are to be placed in the child’s book bag or backpack before they start walking.
Staff need to check all children are safe to walk before setting off: their shoes on properly and done up, they can carry their own bags with ease. Sun hats are worn if appropriate. Staff offer to do up coats before setting off.
Children are reminded of the procedures before they leave and asked to use good listening before you set off. Hearing impaired children need to walk at the front so they can see hand signals clearly and are able to lip read.
If possible, staff will walk up to or down from school in pairs. One staff member in the front and one walking at the back behind all the children.
Staff to walk roadside only on the pavement and children to walk furthest from the road on the pavement.
A direct route should be used when possible.
Crossings are to be used where possible.
Staff will only cross the road where there is a clear view of the whole road and where you are also visible.
Staff will cross at the narrowest and safest part of the road.
The staff member at the front will check driveways and garages before the children reach them.
The Children are encouraged not to run.
The Children are encouraged to walk in pairs.
The staff will try and follow a set route and cross in the same places each time, this enables the children to establish a new routine but only if safe to do so each day.
Staff will encourage the children to stop at the kerbside away from the edge and stand quietly with the staff member facing them when giving instructions.
Each time the road is crossed the children are reminded to wait until they are asked to cross as well as look and listen for any traffic.
A staff member will go into the centre of the road on their own when it is safe to do so then using clear verbal instructions and hand signals the children will be guided across.
A staff member must remain in the centre of the road till all the children have safely crossed over.
In the event of a driver slowing down or stopping for the children to cross, staff should be aware of other drivers as they might not stop.
Staff will be aware that bright sunshine, rain and poor lighting can make it harder for drivers to see you or stop. Heavy vans and lorries need more braking time.
Staff will be aware of cyclists who sometimes cycle and overtake traffic on the wrong side or even cycle on the pavement.
Children will be supervised to wash their hands once they reach 5ways Playcentre and staff will do the same.
Policy written October 2017
Updated August 2020
To be reviewed September 2021
Agreed by Management committee ……………………………………………………………
Walking to and from school routine
Pedestrian crossings are safer places for pedestrians to cross but:
Staff must remain in the centre of the road till all the children have crossed when using zebra, toucan and pelican crossings as well.
Zebra crossings have black and white lines that go across the width of the road. Check both sides of the road before walking into the centre of the crossing.
Zebra crossings with an island in the middle should be treated as two separate crossings.
Toucan [two can cross] crossings – they allow both pedestrians and cyclists to cross at the same time.
Pelican crossings – press the button and stand back with the children behind you. Only walk into the road when the traffic lights are red and the green person is shown above the button and traffic is at a standstill on both sides of the road. Staff still need to make a visual check for themselves before they step into the centre of the road. The children will then be given verbal instructions and hand signals to cross the road.
DO not start to cross the road when the lights are red or flashing.
Puffin crossings – look like Pelican crossings but have sensors on top of the traffic lights that can hold the red traffic light if needed. These need to be used like a pelican crossing.
Parents and carers have entrusted us to look after and keep their child safe both on and off Fiveways premises.
Breaching the walking to and from school routine policy is a profoundly serious matter as it is misconduct of duties and could lead to a warning or full dismissal from 5 Ways Playcentre.
• Never allow a child to stand in the centre of the road while others cross over.
• Never allow the children to ride their bikes/scooters or skateboards when going to or returning from school.
• Never cross between closely parked cars or in front of driveways and garages.
• Never allow the children to run ahead of the front staff member.
• Never allow members of the public to walk down with the children.
• Staff and children should never pick up items from the road, pavements or outside buildings and houses/homes.
• Never allow the children to pick flowers or pull at bushes in the gardens or on the pavements.
• Never allow children to walk on garden walls, swing on garden gates or run//jump off steps to private buildings or homes.
• Never allow the children to swing around trees or lampposts.
• Never allow the children to slide on icy pavements or roads.
• Never allow the children to touch bikes/cars that are parked on the road.
• Never allow children to scrape snow from parked cars or the pavement.
Staff to role model respect for other people’s property.
Remember – children have very little concept of speed till around 12 years of age that is why staff need to guide them safely to and from school each time.
Contact Fiveways office on 01273 500257 if you need support when you are walking to and from school.
All staff have a duty of care to the children – if you do not feel safe or comfortable with another staff members attitude walking to and from school these concerns must be shared with the senior management team as soon as possible.
Children’s well being, not profit, continues to be at the heart of Fiveways, and is the reason for its success. Our aim to “create a happy, relaxed atmosphere where children, parents and staff all value, respect and care for each other” includes our environment. We encourage children and parents to learn how to ‘tread lightly’ on our planet so the planet can continue to support us and our children in the future.
• Please walk or cycle to the play centre
• Please encourage your children to recycle where possible
• Please help us to look after the outside space and the plants, insects and animals that share it with us.
• We are composting our food waste, if you live in a flat and want to join in – please speak to staff
We know having children under 5 can be stressful (as well as a lot of fun) and we aim to provide a welcoming atmosphere and help build informal community networks. Helping each other out and getting to know your neighbours is important. Friendships developed at Fiveways often continue through out school and beyond for parents and children. Community events such as the summer fair, fireworks night etc… are a good opportunity to get to know people and give our children and ourselves a sense of place in our community, as well as raising funds for Fiveways.
To continue to offer excellent play opportunities for your children and to keep fees low we ask you to help out in a way that suits you and fits in with the demands of the rest of your life. This can be anything from 4 hours / year upwards. Below are some suggestions of different ways of helping out. Please indicate how you will help when you register your child. You are always welcome to offer extra support during the year, it can be a great way of meeting other parents and being part of our local community.
This meets 6 times/year in the evening for about 2 hours to support Pat and Grace in managing the staff team and the day to day running of the playgroup. Fiveways can pay for a babysitter or sometimes parents take it in turns to come to meetings. Enthusiasm is as valuable as particular skills. Fiveways needs a parent led management committee to continue as a charity and not for profit social enterprise.
Due to Covid-19 these meetings are held with social distancing or via zoom
Meets as needed to organise events, such as the Valentine’s Ball, Summer Fair, Barn Dance, Quiz nights, Jumble Sales, Firework night and the Xmas bazar. Meeting times vary to suit those involved – day times, evenings, at each others houses, in the pub, in the building. Some people help with their favourite event others help all year round. The more people involved the easier it is. Extra help is always needed on the day of events.
Help in kind
You may have a trade, practical skill or special interest you can offer. For example: gardening, making, baking, bicycle repair, wildlife, plumbing, decorating…
Its always helpful to have a solicitor, accountant, press office, policy adviser etc… for help and advice.
You may be able to print colour posters at your workplace or access charitable trust funds, ask for sponsorship of an event or offer a prize for the raffle.
We also hold tidy up days when we need a good sort out.
Volunteering at the Playcentre
We offer work experience for thos thinking about starting a career in childcare and those wanting to be more involved with their children’s education. Speak to Pat or Grace if you are interested.
Fiveways is an important part of our local community and we are happy to be continuing partnerships with local schools and Council services that benefit all our children.
Fiveways Playcentre is a registered charity that has been around for over 55 years.
It began its life in a church hall in 1965, when a group of mothers wanted somewhere for their children to play. The playgroup obtained permission to use ‘Downs School field’ initially for an hour a day. In time this led to a pre-fabricated hut being built by parents on site. The building served the playgroup for the next 30 years but eventually needed replacing.
Fiveways was re-housed in the brand new building opened in 2010. This came as a result of extensive lobbying, fundraising from parents, and with the generous support of Sure Start and the Council Early Years team. This established a new partnership with Sure Start Children’s services that run alongside the playgroup, although Fiveways Playcentre remains independent. The field continues to be owned by Downs School and is under license for the playgroup to use.
Fiveways playcentre is a non profit charity which is run by the community for the community. We have fundraising events throughout the year, in the past we have held firework nights, Christmas fairs, open/craft mornings, summer fairs. Other events include discos for the children, breakfast with Santa and jumble sales.
Do you have any great ideas to help with our fundraising? Would like to be involved with events or be a member of our committee? Please do not hesitate to contact us.